AI Coverage for overbooked meetings of product managers
The Challenge
Product managers are notoriously overbooked, often juggling back-to-back meetings across departments. In fact, PMs average more than 16 hours per week in meetings, and 82.5% of professionals report missing meetings due to double bookings.
Despite best efforts, 96% of workers admit they’ve missed meetings — leading to lost context, delayed decisions, and duplicated work. With decisions made rapidly in these meetings, missed attendance can cause major gaps in communication, reduce stakeholder alignment, and increase the risk of projects going off track.
Worse, PMs often don’t have time to chase down what they missed or even realize what wasn’t addressed.
Roonar's voice AI acts as your proxy when you can’t be virtually present in meetings.
AI-Backed Meeting Attendance
Roonar integrates with your meeting calendar and joins calls you can't attend. Whether it's a cross-functional sync or a team retrospective, Roonar listens silently, or speaks up when summoned, ensuring you never miss a beat.
Smart Summaries & Highlights
Afterward, Roonar delivers a digest of takeaways — action items, unresolved questions, and decisions; and maps these to your Jira or task tracker. For instance: “@Jamie will own UX review for the settings modal; follow up by Friday.”
Meeting Collision Mgt
If two meetings conflict, Roonar can attend both meetings with you in one of them This ensures nothing is lost in translation and reduces the overhead of post-meeting catch-up.
Intelligent Note Taking
During the meeting, Roonar captures context, action items, and key decisions. It understands roles, tasks, and follow-ups,. It is not just transcribing like other tools, but interpreting discussion points to understand what matters most.
Contextual Insights & Recall
Roonar can share personalized summaries with stakeholders who missed the meeting or who need visibility. These can include relevant PRs, linked tickets, or tagged conversations, keeping everyone aligned even when calendars don’t.
Stakeholder Alignment
Can’t remember if something was discussed last week? Ask Roonar: “What was decided about the pricing update last Monday?” It will instantly pull up context, notes, and any related action items.